NORTH WEST CYCLING CLUB – RULES & CONSTITUTION
a. The Club’s formal name is North West Cycling Club, abbreviated to ‘NWCC’ and referred to throughout this document as ‘the club’ or ‘NWCC’.
a. The club is affiliated with Cycling Ireland and will adhere to and comply with its Code of Conduct.
b. All Club members are required to hold appropriate Cycling Ireland licences or have suitable public liability insurance.
3. CLUB CLOTHING
a. The predominant club colours are to be that of Black, White, & Blue.
b. The production and ordering of club clothing shall be through an appointed Committee member. Payment will be through the Treasurer.
c. All members are to wear club clothing - weather permitting - during all NWCC organised cycling events and to be mindful of the reputational impact this has whilst riding.
d. Members are not permitted to wear the club colours of any other cycling club affiliated with Cycling Ulster whilst on organised NWCC club runs.
e. Visiting riders are to be encouraged to wear their club colours. A visiting rider is defined as a member of an affiliated CI club who infrequently rides with NWCC.
f. There will be no markup to the cost of Club clothing. The Committee reserve the right to amend this as required.
a. The principle objective of NWCC is to promote, develop and foster a friendly environment which encourages participation in cycling irrespective of age, gender, racial origin, religious belief, sexual identity or disability.
b. The principle discipline is ‘Road’, however ‘MTB’ and any other forms as required will be supported also.
c. Members are permitted to enter competition events as NWCC riders providing they have the appropriate Cycling Ireland licence.
d. The club shall, from time to time, engage in charitable activities and local community events to further promote itself. The Committee shall approve all charitable events using the club's name for promotion.
e. When required, the club shall operate a suitable Youth Protection Policy that conforms to the requirements of CI and other statutory bodies. Further details can be found in the CI Vetting Policy.
a. As a Cycling Ireland affiliated club, the club affairs will be governed by an elected committee, to consist of not less than:
b. Each position must be held individually as there can be no sharing of these roles between individuals. Guidance on committee appointments as per the current CI ‘Club Development Manual’ will be followed.
c. Each position will be held for a planned period of 12 months whereupon an election process will be held to determine re-election or replacements as required.
d. No individual may hold the same committee appointment for a period of more than 2 years.
e. Election will take place via an open vote at the Club AGM, the timing of which is to be determined by the committee. AGMs are to take place no longer than once annually.
(1). The agenda for an AGM is to consist of the following items:
(b). Minutes of Last AGM
(c). Matters Arising
(d). Chairmans’ report
(e). Statement of Accounts (Treasurer)
(f). Agreeing subscription fee for forthcoming year
(g). Election of committee for forthcoming year
(h). Any Other Business.
f. All members shall be advised of the date, time and location of any proposed AGM not less than 14 weeks out. Motions must be proposed and seconded and a majority vote required in order to pass. The Chairman holds the casting vote in the event of a split.
g. Extraordinary General Meetings (EGM) may be called by the committee or when requested by one quarter of the paid up membership of the club. The format for an AGM will apply.
f. Votes on any matter may be received in writing (WhatsApp, Text message, Handwritten letter, Facebook, Twitter etc) so long as the voter is a paid up club member and reasonable steps have been taken to ensure the authenticity of the vote.
g. The committee may from time to time appoint temporary positions to the committee in order to facilitate the running of the club or its events. Alterations to the committee are to be made at AGMs or EGMs if required.
h. The club shall maintain a social media presence through the use of a webpage, Facebook page and Twitter feed. Other forms of social media may be used provided it is sanctioned by the committee. Club funds are required to service the club webpage and may, from time to time as decreed by the committee, be used to enhance the clubs profile and image both online and off.
i. Alterations to this constitution require two thirds of club members to vote in favour.
6. CLUB RUNS
a. Club runs shall be coordinated principally via Whatsapp which all members are encouraged to use.
b. Routes can and will be proposed via the dedicated ‘NW Club Run’ group on Whatsapp. Any member is able to propose a route and required pace so long as they are familiar with the route and willing to act as Road Captain for the event.
b. Road Captains should be able to route plan, navigate and both lead and manage the group successfully whilst on the road. They should be fully prepared to deal with any incidents during the run such as mechanicals, injuries or accidents. In addition, designated Road Captains must be prepared to identify those members of the group who are struggling and require some form of ‘protection’, be that shelter for extended periods on the back; moved to the front to set a more comfortable pace; allowed to ‘do their own thing’; or required to take a shorter route home. Road Captains should be able to identify a suitable individual from within the group to act as ‘chaperone’ where such members require it. This is to maintain the clubs’ ethos (no one gets dropped) and absolutely essential where youths are involved in order to adhere to Cycling Ireland policy. No risk whatsoever is to be taken where such individuals are concerned.
a. Membership of the club shall be open to all those interested in the aims and objectives of the club and who agree to abide by the rules contained within this constitution.
aa. Anyone under the age of 18 must be accompanied on all club events and group rides by a parent or guardian (over 18). No exceptions! A child is defined as a person under the age of 18, (The Children NI Order 1995). This policy may change should the capability within the club change and willing volunteers come forward.
b. Club fees are paid annually by the end of the first month (January) and set at £15 for new and returning members. Failure to pay such costs within a reasonable time (as adjudged by the committee) may result in exclusion from the club.
c. All club members must obey the Highway Code, CI rules and the rules contained within this constitution.
d. A member will cease to be considered as such once they have allowed a period of three months or more to elapse without contact with the club regarding their status. Members who elect to leave the club will not formally do so (and therefore retain voting rights) until their annual subscription has expired.
a. The club shall have power to suspend and if necessary remove from the list of members any member whom they consider to have acted in a manner prejudicial to the interest or welfare of the club or to their fellow club members.
b. Member complaints against fellow members are to be resolved in an adult manner.
c. Members should remain cognisant that at all times whilst wearing club kit, they are a representative of the club and public perception of it will be heavily influenced by their behaviour, be that good or bad.
d. Knowledge and application of ‘The Rules’ is not essential but is desirable in addition to those contained within this constitution.
9. CLUB EVENTS
a. All members participate at their own risk. All members shall understand that there is an inherent risk of injury, death and damage to equipment and third parties when they choose to participate in any physical exercise, sport, wellness or recreational activities. Cycling with the club is a voluntary activity in all respects and members shall assume all risks, including but not limited to injury and illness, that may result. The club will not indemnify any rider for loss or injury sustained whilst participating in club activity. Suitable Third Party (Liability) insurance is available online or through Cycling Ireland.
b. As in any physical activity, members must assure themselves as to their physical ability and health to take part in club events. Members are advised to consult a professional medical practitioner for advice before joining the club or should they feel unwell during the term of their membership.
9.2 CLUB RUNS
a. Unless advised otherwise, all NWCC group rides will meet in Foreglen village near the chapel.
b. Meeting times may vary, but generally, Sunday runs will commence at 9am. Wednesday evening summer runs at 7:00pm.
c. All group rides will be coordinated via WhatsApp.
d. All members participating in group rides are to:-
ride a serviceable road bike
wear an appropriate helmet
carry sufficient spares for repair
any additional clothing and/or food and water that may be required for the duration of the ride.
All participants must have suitable front and rear lights when riding in hours of darkness.